Stop chasing school fees.
Start managing them.
SmartFee invoices your students, collects the money, chases the parents who haven't paid, issues every receipt and reconciles it all — in one place your bursar and your proprietor can both trust.
Still chasing parents for school fees?
Most Nigerian schools don't have a revenue problem. They have a follow-up problem.
The term is half gone before anyone knows how much is still outstanding.
A spreadsheet one person maintains, and nobody else fully trusts.
A credit alert with no name on it, matched to a child by memory.
The same message typed to two hundred parents, one at a time.
And argued over later when nobody can find the copy.
"How much have we collected?" takes a day and three people to answer.
SmartFee brings the entire fee lifecycle into one system — invoicing, payment, follow-up, receipts, reconciliation and reporting.
Five jobs, one system.
Not a list of features — the five things a school actually needs done.
Get the money in
Let parents pay the way they already pay, and stop losing transfers.
- ✓ Card, bank transfer, USSD
- ✓ Dedicated virtual accounts
- ✓ Installments by auto-debit
- ✓ Cash and POS recorded by staff
Know what is owed
Every balance, per child and per family, updated as money arrives.
- ✓ Student and family balances
- ✓ Outstanding and overdue fees
- ✓ Full payment history
- ✓ Arrears carried across terms
Stop doing it by hand
The repetitive work runs itself, on the schedule you choose.
- ✓ Invoice a whole class at once
- ✓ Automatic parent reminders
- ✓ Instant numbered receipts
- ✓ Payments matched to invoices
Run the whole bursary
The money going out matters as much as the money coming in.
- ✓ Staff roles and permissions
- ✓ Multiple branches or campuses
- ✓ Discounts and scholarships
- ✓ Expenses, payroll and reports
Make paying easy
One account for the whole family, on the phone they already carry.
- ✓ See every child's balance
- ✓ View and download invoices
- ✓ Pay from the phone
- ✓ Keep every receipt
This is the software, not a mock-up.
Every screen below is the working system, captured from a live school account.
Set up once. Collect every term.
No IT team and no spreadsheets. Four steps, and we walk you through every one.
- 01Set your fees
Tuition, bus, uniform and exams — per class, per term, once.
- 02Invoice your students
Generate for a class, a term or the whole school in one action.
- 03Parents receive their bills
In their portal, and by the channels you have enabled.
- 04Parents pay
Card, bank transfer, USSD or virtual account — or at the school.
- 05SmartFee records and reconciles
The invoice updates and a numbered receipt is issued.
- 06You see the collection position
Collected, outstanding and overdue, live on the dashboard.
One system. Three very different jobs.
For the proprietor
Know how much the school has collected and what is still outstanding — today, not at the end of the month.
For the bursar
Invoice, record, reconcile and report without a spreadsheet, and stop chasing parents by hand.
For the accountant
One fee ledger, exportable, with an audit trail of who changed what and when.
For the principal
See which classes and families are behind, without asking the bursary for a report.
For administrators
Student records, parent accounts, notices and the calendar in the same system as the fees.
For parents
View and pay every child's fees from one account, and keep every receipt.
Know exactly where your school stands.
Expected, collected, outstanding and overdue — on one screen, updated as the money arrives. No waiting for a monthly summary that lands too late to act on.
- ✓ Collection rate for the term
- ✓ What each class and each family still owes
- ✓ Payments as they land, however they were paid
- ✓ Income against expenses and payroll
- ✓ Model next term before it starts
Give parents a simpler way to pay.
One parent, several children, one account — and one payment that covers them all, applied to the oldest fees first.
- ✓ Every child and balance in one place
- ✓ Pay by card, bank transfer, USSD or virtual account
- ✓ Instant receipt they can download and verify
- ✓ Sign in with a phone number — no email needed
- ✓ Works on the phone they already have
The parent portal is a website that installs to the home screen from the browser. There is no app store download.
Move beyond spreadsheets and manual tracking.
It's your money and your records.
Precisely what happens to the money and the data — no vague promises.
The money goes to your bank
Payments settle into the school’s own bank account through the payment provider. SmartFee does not hold your fees.
Each school is separated
Every record carries its school, and every query is filtered by it. One school’s account cannot read another’s data.
Staff see only their part
Roles and permissions decide who can record a payment, reverse one, or open the reports at all.
Payment notifications are verified
Every gateway webhook is signature-checked before it is allowed to change a payment.
Receipts can be checked
Each receipt carries a code anyone can verify publicly, showing the amount and date — never private details.
Your data stays yours
Export students, invoices, payments and receipts to a spreadsheet whenever you want.
Start free. Pay when it's working.
Priced per school, not per parent. Set everything up before you pay anything.
Free
Get started — up to 50 students.
- ✓ Up to 50 students
- ✓ Invoices, payments & receipts
- ✓ 3 staff accounts
- ✓ Parent portal
Starter
For growing schools — up to 500 students.
- ✓ Up to 500 students
- ✓ Everything in Free
- ✓ Unlimited Push Notification
- ✓ Unlimited Emails
- ✓ Bulk invoicing & reports
- ✓ 10 staff accounts
Pro
Unlimited students, all features.
- ✓ Unlimited students & staff
- ✓ Gateways & virtual accounts
- ✓ Unlimited Push Notification
- ✓ Unlimited Emails
- ✓ Reconciliation & analytics
Online payments carry the payment processor's transaction fee, as they do everywhere in Nigeria. Cash and bank transfers you record yourself cost nothing.
Everything you might ask.
Into your school's own bank account, through the payment provider. SmartFee never holds school funds — we are not a bank and do not want to be one.
Ready to stop chasing school fees?
Give your school one place to invoice, collect, track and manage fees — and give parents one place to pay.
Free for up to 50 students · No card required · Set up before you pay